sample letter patient treatment information release

SAMPLE LETTER PATIENT TREATMENT INFORMATION RELEASE HOW TO

Our firm documents every call and every letter to healthcare providers. If you are a lawyer or paralegal, you need to keep in mind that your client does not understand why it takes so long to get these medical records and the delicate balance in pushing the providers versus the fear of alienating them when you need their help down the road in the case.

This is the letter we use when the sweet call and correspondence fail and this is not a provider you will need help with down the road in the litigation. In some cases, you need a stronger letter if you don’t have these concerns. Because how you request medical records can have a real impact on the speed at which those documents are delivered. So you really have to use your judgment in how you approach health care providers who just cannot be bothered to jump on your request for records. You cannot alienate the office of the doctor who is going to be the testifying treating doctor in your case. You also have to walk a balancing test when you that regard.

You need to stay persistent and continue to call and send your medical records request letter until you get the documents you are legally entitled to receive. We have clients that have a large number of medical providers and it just takes a struggle with one to upset the apple cart. To be sure, it is one of the most challenging things we do administratively.

SAMPLE LETTER PATIENT TREATMENT INFORMATION RELEASE HOW TO

How to Get the Medical Records from Doctors and Hospitals If this request has not been sent to the proper custodian, please let us know where we should send the request. You can also call me at 41 if you have any questions or concerns. If possible, please fax the records and/or bills to my attention at 41. Sequoia has since gone back for further treatment, please contact us so we may discuss sending all of the records at the conclusion of his treatment. If your efforts fail, as they often do, you need to send a stronger worded letter.Īt the time of this writing, we believe our client is no longer receiving medical care from you. Often it generates 3 or even more bills from different providers within the hospital. Many lawyers assume that going to the ER is one bill. Also, make sure you appreciate who all of the health care providers are. Most hospitals have different departments for records and bills. Make sure you submit a separate request for the medical bills.

We would greatly appreciate getting these records as soon as possible. Please also send the itemized billing statement for services rendered, including any HICFA forms or UB92 forms.Īs you know, Maryland’s Annotated Code, Health General Title, §4-309 requires that you produce these records within twenty-one (21) working days of this request. Pursuant to the enclosed HIPAA compliant medical authorization, please provide the undersigned with copies of all records, reports, x-rays and other diagnostic imagery, nurses’ notes, and your prognosis, diagnosis, and treatment plan. He was admitted for two days, suffering from broken ribs, a broken femur, and a closed head injury. It is our understanding that our client was seen at your facility for these injuries. My law firm represents Brian Sequoia in connection with injuries he suffered in a motor vehicle crash on April 23, 2021. You can learn how to obtain your client’s medical records quickly and cheaply here. Below is a sample letter requesting medical records for a hospital in a personal injury accident claim.īelow we also talk a little bit about the challenges in collecting medical records from doctors.

Sample letter patient treatment information release